Publications Policies Index

Statement of Practice

1. The Faculty Honors pages includes recognition for distinguished work already completed.
2. The Faculty Service pages include service for external professional organizations.
3. The Grants, Contracts, Gifts, and Awards page includes information about funding or equipment to do subsequent research.

Includes recognition for distinguished work already completed. Examples:

• National Medal of Technology
• Distinguished Service awards
• awards from scientific organizations
• member of distinguished national or international academies
• honorary doctorates
• fellowships
• named professorships
• Best Paper awards
• NSF Career award
• teaching awards

Not included:

• Awards received while a student, such as Phi Beta Kappa, or Alumni Fellowship
• Service functions, such as serving on a board, as editor of a journal, etc.; these should be listed on Service pages
• Funding or equipment received to do subsequent research; these should be listed on the Grants, Contracts, Gifts, and Awards page (see below)

  A few exceptions may occur, to be approved by the Chairman. Examples: very prestigious grants that are named, such as Fullbright, PYI, Sloan Foundation, NIH Career Award, Packard. Such grants will be listed both on the Faculty Honors page and on the Grants, Contracts, Gifts, and Awards page.

Order:

• The default is inverse chronological order. Exceptions may be requested by individual faculty members. For example, one may prefer to list honors in order of importance.
• Dates will be included at the end of each entry, as follows:
  • Single year: 19XX
  • Period: from 19XX through 19XX
  • Ongoing: since 19XX

Includes such services as:

• conference or other chair
• journal/book editor
• board member
• University-wide committee member
• talks to non-computer-professional groups (such as civic groups, high schools, etc., as a computer scientist (will be included as one item)
• guest lecturer outside the department, as computer scientist (will be included as one item)
• civic board member if as computer scientist (will be included as one item)
• department or other reviewer (will be included as one item)
• referee (will be included as one item)

• work considered to be research
• talks at conferences or at PI meetings
• talks and guest lectures within the department
• member, department committee
• member, civic clubs or church groups or charitable organizations (unless invited to serve on a civic board as computer scientist). Excludes treasurer of Rotary Club, volunteer for Heart Fund, etc.
• service for private companies, unless a faculty member specifically instructs it to be included (per consultation with Chairman, 2 June 1997)

• The default is inverse chronological order. Exceptions may be requested by individual faculty members. For example, one may prefer to list service activities in order of importance.
• Dates will be included at the end of each entry, as follows:
  • Single year: 19XX
  • Period: from 19XX through 19XX
  • Ongoing: since 19XX

Includes:

• Funding or equipment to do subsequent research. Examples:
  • NIH and NSF grants
  • Faculty Research Awards
  • University Research Council (URC)
  • Junior Faculty Development Award, UNC
  • Corporate gifts
• See overlap exceptions under Faculty Honors, above.

• Alphabetical order by PI (list single PI grants first, then multiple PI grants).
• Within each PI set: alphabetical order by Agency.
• Within each Agency set: alphabetical order by Project Title.

  Note: PIs are listed in official order of responsibility. Co-PIs and other investigators are listed only in very special cases and only if it would be politically expedient to do so--to be determined by the Associate Chairman for Administration.

Guidelines: Adopted at Meeting with Chairman, Associate Chairman for Academic Affairs, and the Publications Staff, 24 June 1996; some revisions made 29 May 1997. Other revisions noted and dated.

Note: Should specific questions arise, the Department Chairman will determine what items are included/excluded within a particular category/list.

Notes to Publications Staff and Content Maintainers:

• A brief definition of pertinent policies and guidelines will be included as part of the routine solicitation for updates.

• Occasionally a faculty member's service on a committee will be confidential and should not appear on the web.