Publications Policies Index

Statement of Practice

1. The Administrative Manager to the Chairmen will serve as content manager.
2. The Publications Manager will download information from the department's Web pages for inclusion in printed publications.

Web Pages

• The Administrative Manager to the Chairmen will create a Grants, Contracts, Gifts, and Awards page for each fiscal year.

• The Administrative Manager to the Chairman will update the current fiscal year page each month after receiving a copy of the new list from the UNC Office of Contracts and Grants. Full grant/contract titles will be used. If there are two or more principal investigators, they will be listed in order of responsibility (rather than alphabetically).

• The Publications Manager will download selected information for the department newsletter and other printed media directly from the current year's Contracts, Grants, Gifts, and Awards web page. The Department Brochure and Admissions Brochure will include only the list of current and recent Department Sponsors and a URL pointing to the web page where the full list of grants appears. News & Notes will list new grants only (not renewals) and will exclude any entries already announced in prior newsletter issues. Prior to printing, the Publications Manager will run the edited information destined for publication by the Associate Chairman for Administration and Finance to ensure that it is correct.

• Internal distribution only: (What's Happening) An unofficial agency phone call to the Principal Investigator (PI) will suffice for announcements in What's Happening. However, the Publications Manager will list each as an announcement from the PI: "John Doe reports that ..."

• External distribution: (Web pages, Newsletters, Department Brochure, etc.) Only those contracts, grants, gifts, and awards that have been officially awarded will be included for publication. Corporate gifts will include company name only if approved by the Associate Chairman for Administration.