Sending FedEx Packages
Materials Needed
- Airbill
- FedEx letter envelope, FedEx pak, or box
- Clear plastic pouch to adhere airbill to pak or box (not necessary for FedEx letter)
All FedEx, UPS, and other mailing materials can be found on top of the file cabinet in the faculty/staff supply room.
How to fill out the Domestic U.S. Airbill
All Federal Express labels are now generated using a secure Federal Express Login.
If you are in need of generating an airbill for departmental business please see a member of the FAST team (Dorothy Turner or Anna Maxwell) to assist you or send an e-mail to FAST
What to do When Your Package and Airbill are Ready
AIRBILL
- Take the top copy of the airbill (it says Sender's Copy) and put it in the Accounting Manager's mailbox (currently Sandra Neely).
- Take the rest of the airbill and attach it to the FedEx shipping material:
- for FedEx letter - put it in between the plastic front
- for FedEx pak or boxes - put in the clear plastic pouch (for DOMESTIC LOCATIONS) and adhere to pak/box or use the blue-striped pouch (for INTERNATIONAL DESTINATIONS). Plastic pouches are kept in the top filing cabinet drawer in the mail room.
FedEx pickup locations and times
For Personal Use
Since FedEx provides their shipping material at no cost to the department, you can use the supplies; however, use the blank airbill forms (without the department's account number) located in the top filing cabinet drawer. Fill everything out as noted above, except for #7 Payment. Check the box for credit card and then fill in your card number on the line below.
How to Send Video Tapes
If you're sending multiple video tapes, it is recommended that you use the FedEx box (kept in the supply room) instead of the FedEx pak. It will keep your paper from getting wrinkled and offer greater protection to your tapes. Put your paper in a folder and place it along with your tapes in the box. If there's extra space in the box and you think your tapes will shift around during the trip, pack it with wads of paper balls or some bubble rap or something to stuff in the box.
Sending More than one Package to a Single Destination
Even if you're sending them all to the same place, each package you FedEx must have its own tracking number, so a separate airbill is required for every one. Another alternative is ordering a "Multi-Piece Shipping Label" from FedEx. You will still have to put a label on every box you're sending, but you only need an airbill on one of them. You can pick up a Multi Piece Shipping Label at the FedEx office (see directions above), or order one by calling FedEx at 1-800-463-3339. It will take two to three days to arrive.