Central Airfare Billing System (CABS)

The Central Airfare Billing System (CABS) allows university employees to make airline reservations and to directly bill their airfare to the project that will be paying for their trip. The procedure for using this system is as follows:

1. Call one of the Authorized Agencies found on the Travel web site, and ask them for a price quote on airfare for the trip you will be taking. If you are satisfied with this quote, inform them that you will be calling back with a Travel Authorization number to direct bill the University.
2. Fill out the CABS Authorization Form (MS Word File), take it to Dawn Andres (SN 108), or put it in her mailbox, and she will make the necessary entry and approvals, and e-mail an authorization number to you.
3. You will then call back the Agency and give them the authorization number.
4. If you have a Frequent Flyer number for the airline being used, check with the Agency to see if Frequent Flyer miles can be awarded for CABS flights.
5. Fill out the regular Travel form and process as normal without the airfare included.

An advantage to this program is that employees do not have to tie up their credit cards or personal funds while waiting for reimbursement. A disadvantage to the program is that they *may* not receive the Frequent Flyer miles (check with the Agency to be sure) or the insurance advantages that their personal credit card may give them. CABS is not a required procedure at this point, only an option.

If you have any questions concerning CABS, contact:

Dawn Andres
105 Sitterson Hall
(919) 962-1740
andres@cs.unc.edu