Visitor Checklist
Checklist of items to take care of when faculty members are hosting visitors.
Not all items may apply to every visit.
- Attendees
- Visitors: Get name, title, and affiliation
- UNC Participants: Get name and contact info (e-mail, phone)
- Nametags for all (Nametag Templates)
- Agenda. Download Sample Agenda (MS Word File)
- Transportation Arrangements (if needed)
- Hotel Room Reservations (if needed)
- Meeting Room Reservations (Sitterson Hall). Use Meeting Maker.
- Colloquium Announcements. If the visitor is going to present a talk, reserve a room (usually Room 011), and send information about the time, date, room, speaker's name, speaker's affiliation, title of talk, and host's name to: Research Support and Communications (rsac@cs.unc.edu), who will prepare a colloquium announcement, and to the Department Calendar coordinator, (deptcal@cs.unc.edu) for inclusion in the on-line calendar.
- Grocery Items. May be charged at Harris Teeter with appropriate grant and account number.
- Refreshment Set-Up in Sitterson Hall (Breakfast and Lunch)
Contact: Dorothy Turner (962-1922, dturner@cs.unc.edu)Basic Items to offer:
Regular Coffee and cups Half 'n Half Decaf Coffee and cups Sugar Hot Water for Tea Napkins Juice and small wax juice cups Plates for pastries, if provided Cold Water with ice and plastic tumblers Table in closet by Room 213 Assorted Teas Tablecloths - Lunch Arrangements in Sitterson Hall
Suggestions:- Sandwiches/boxed lunches: Panera Bread
- Deli platters: Harris Teeter, Whole Foods, Foster's Market
- Lunch and/or Dinner Reservations Off Campus
- Confirm time and attendance count
- AV Equipment. Contact help@cs.unc.edu
- Demo(s). Hosts must get principal investigator's permission for demos of projects not their own, unless it is a regular demo day. Demo coordinator will help organize demos (843-7420, rsac@cs.unc.edu).
- Handouts (Department Brochure, 2-page project descriptions): Contact Research Support and Communications (rsac@cs.unc.edu)